Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers at 7:00 p.m. on the 9th day of July 2024. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Kim Helgeson, Lee Sjolander, and Molly Ryan
Absent: Mary Bailey
Also present: Interim Administrator Frank Boyles, Administrative Assistant Holli Gudknecht, Finance Director Whitney Kyllo, Engineer Derek Olinger, Public Works Director Wayne Ehrich, City Attorney Scott Riggs, Officer Brian Homeier, Jeremy Flotterud, Tyler See, Dana Callstrom, Lynn & Carolee Miller
The meeting opened with the Pledge of Allegiance.
CITIZEN COMMENT
Jeremy Flotterud, Wanamingo City Council member, approached the Kenyon city council with the idea of possibly looking into the City of Kenyon servicing the City of Wanamingo for police services. If Kenyon is interested, he would like us to put some numbers together for costs.
ADOPT AGENDA
Deletion: / XI / New Business / F / Transient Merchant/Solicitor Peddler License Fee Waiver
Motion by Ryan seconded by Helgeson to approve the amended agenda. Motion carried 4-0-0.
CONSENT AGENDA
Motion by Helgeson seconded by Sjolander to approve the Consent Agenda, which includes payment of check numbers 76168 through 76245; 4993E through 5047E. Motion carried 4-0-0.
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROCLAMATIONS
Summary of 2023 City Audit - Tyler See - Abdo
Tyler See presented a summary of the 2023 City and KMU audits and an overview of the overall City financial condition. The city received an “unmodified” or clean opinion on the audit.
ENGINEERING
Pearl Creek & Gates Avenue Utility Improvements
Engineer Olinger stated that electrical work is nearly completed on the lift station. The project is expected to be completed by mid-August.
Pay Application #6 to BCM Construction
Motion by Ryan second by Helgeson to approve pay request No. 6 to BCM Construction in the amount of $112,532.25 for work completed through June 28, 2024. Motion carried 4-0-0.
LEGAL
Development Agreement - 98 Gunderson Blvd Sanitary Sewer Reroute
Engineer Olinger stated that Dollar General had proposed a new building and other site improvements directly over an existing public sanitary sewer main. Rerouting of the main would be needed to allow for construction. Riggs and Olinger drafted a development agreement defining the essential terms for the developer to complete this relocation. The draft is currently being reviewed by the developer.
Motion by Sjolander seconded by Helgeson approving the development agreement for the 98 Gunderson Blvd sanitary sewer rerouting subject to final review by Interim Administrator Boyles, Engineer Olinger, and Attorney Riggs. Motion carried 4-0-0.
Kenyon City Code 900.11 Animal Control - Number of Animals
Attorney Riggs stated that revisions were made to city code 900.11 on animal control limiting the number of dogs or cats over six months of age to three. The existing ordinance had some unclear and problematic aspects that needed to be clarified.
Motion by Sjolander seconded by Helgeson to adopt Ordinance 105 amending Section 900.11 of the city code. Motion carried 4-0-0.
South Central Service Cooperative Contract
Attorney Riggs stated that a special council meeting was held on June 20, 2024, to select a firm to oversee the process of hiring a full-time city administrator. South-Central Service Cooperative was selected to oversee this process. They provided a draft contract to the city, which was submitted to the city attorney’s office for review and revision.
Motion by Sjolander seconded by Ryan to approve the agreement for services contract with South-Central Service Cooperative for $14,500.00. Motion carried 4-0-0.
OLD BUSINESS
NEW BUSINESS
Payoff City Hall Roof Loan to KMU
Finance Director Kyllo recommended paying off the city hall roof loan to KMU. The city has the money available to pay off the loan amount of $53,000. The interest savings by paying the loan off early would be $4,979.
Motion by Helgeson seconded by Ryan to approve the payoff of the city hall roof loan of $53,000 to KMU.
Motion carried 4-0-0.
Approve Rose Fest Events
Street Dance Permit – Municipal Liquor Store
Park & Rec – Liquor Permit for Depot Park
Parade Permit
Street Closures
Car Show (Informational)
KW Athletic Booster Club 5K Run/Walk
Motion by Ryan second by Helgeson to approve the Rose Fest requests including: street dance permit - Municipal Liquor Store, parade permit, street closures, 5K run/walk route, and Depot Park liquor permit for the Park and Rec committee. Motion carried 4-0-0.
Resolution 2024-17 Approving Election Judges for 2024
Motion by Helgeson seconded by Ryan to adopt Resolution 2024-17: Appointing Election Judges for 2024.
Motion carried 4-0-0.
On-Sale Liquor License (New)- Cahill Bistro Bar
Motion by Sjolander second by Helgeson to issue a liquor license including Sunday and outdoor service area sales to Cahill Bistro Bar. Motion carried 4-0-0.
Street Closure – Whitetail Block Party
Carolee Miller requested to close Whitetail Lane on Saturday, July 20, 2024, from 4:00 pm to 8:00 pm for a neighborhood block party and fundraiser for the Linaman family, who recently lost their house to a fire.
Motion by Ryan seconded by Helgeson to approve the closure of Whitetail Lane on Saturday, July 20, 2024, from 4:00 pm to 8:00 pm. Motion carried 4-0-0.
Resolution 2024-18 Accepting Kenyon Fire Relief Association Donations to the City of Kenyon
Motion by Sjolander seconded by Helgeson to adopt Resolution 2024-18 accepting donations of $38,764.00 from the Kenyon Fire Relief Association to the City to be used for specified items. Motion carried 4-0-0.
Set Council Work Session to Review 2025 Draft Budget
Finance Director Kyllo requested that a work session be set up to review the 2024 draft budget. Tuesday, July 30 at 1:00 pm was tentatively set up.
Approval to Proceed with Door Installation Between City Council Chambers and Library
Interim Administrator Boyles stated that the Kenyon Public Library Board requested that a door be installed between the library and the city council chambers. The library uses the city council chambers for programming space and has increased programming over the last few years. Installing this door would eliminate the distractions for city staff during library events. The library board approved a quote in the amount of $3977.00 from L and M Construction.
Motion by Ryan seconded by Helgeson to approve the door installation as requested by the library board using library board funds. Motion carried 4-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, July 16 @ 4:00 p.m.
EDA Meeting: Tuesday, July 23 @ 8:00 a.m.
City Council Meeting: Tuesday, August 20 @ 7 p.m.
COUNCIL AND STAFF GENERAL COMMENTS
Council Member Helgeson stated that Rose Fest plans were coming together.
Council Member Sjolander thanked city staff for their work and the police department for solving city crime.
Council Member Ryan stated Rose Fest was coming and hopefully the rain would hold off for it.
Fire Chief Ehrich reminded everyone of National Night Out that will be held August 6.
Motion by Ryan seconded by Helgeson to adjourn the meeting at 7:59 pm. Motion carried 4-0-0.
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
